Rules of the Club
1 NAME & OBJECT
The Club shall be called the CURLY COATED RETRIEVER CLUB and its object shall be to promote all things found to be desirable for and in the interests of the breed.
2 OFFICERS & MEMBERS
The club shall consist of Patron(s); the following Officers (President, Chair, Vice Chair, Hon. Secretary, Hon. Treasurer, Hon. Show Secretary), a Committee as constituted under Rule 3 and an unlimited number of members.
3 OFFICERS & COMMITTEE
The management of the Club shall be in the hands of a committee consisting of FOURTEEN members, all of whom shall have been fully paid up members of the Club for not less than THREE consecutive years. The Committee members shall retire on a FOUR yearly rota, FOUR per year. Committee members will normally serve from the conclusion of the AGM at which their election is announced until the conclusion of the AGM at which they retire. The serving Committee shall elect the Club Officers from amongst their number. Officers can only stand after completing 2 consecutive years on the Committee.
The President to serve for a period of 4 years. Nominations for the role of President to be received by the Secretary by the 1st November duly proposed and seconded. A paper vote to be conducted at the AGM to include all nominees.
Those Committee vacancies occurring through retirement or resignation shall be filled through election by postal ballot. Nominations for Committee members, proposed and seconded in writing by fully paid up members shall be forwarded to the Hon. Secretary to be received by 1 November each year prior to the Annual General Meeting. Members of one family or a registered partnership may not propose and second the same nominee. Committee members standing for re-election shall not require nomination but shall be required to notify the Hon. Secretary of their intention to seek re-election, to be received by 1 November each year prior to the Annual General Meeting. Voting papers shall be posted to members entitled to vote at their last known address. Completed voting papers must be returned as directed, to be received by the date stated on the form. The auditors shall be appointed to act as tellers. If, following the postal ballot there are vacancies, then the Chairman of the AGM can call for nominations from the floor. Nominees must be proposed and seconded as above and the candidate must be present and indicate their willingness to stand.
Meetings of the Committee shall be held as often as deemed necessary but at least every 4 months. SIX members shall form a quorum, two of whom must be Officers of the Club. The Committee shall be empowered to co‑opt members on to the Committee either to fill vacancies or temporarily for any special reason or benefit to the Club. Those co‑opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place.
If a Committee member misses two out of four Committee meetings without valid reasons, they shall, at the discretion of the Committee, cease to be a member of the said Committee.
4 ELECTION OF MEMBERS
Candidates for membership shall be proposed by one existing fully paid up member and seconded by another and if thought fit shall be accepted on behalf of the Club at the discretion of the Hon Secretary and/or Committee. In the event that the prospective member does not know two current members to propose/second then you may leave this section blank and the Committee may propose and/or second at their discretion.
4a HONORARY LIFE MEMBERS
The AGM may elect any person/persons to be Honorary Life Members of the Club for outstanding contribution to the breed and/or breed club.
5 DETAILS OF MEMBERS
The Club shall hold a list of members and their addresses available for inspection if so requested by the members of the Club or by the The Kennel Club.
6 VOTING RIGHTS
After having completed one year’s membership each single member shall be entitled to one vote, joint members shall have one vote each member. Junior members (up to 16 years of age) shall have no voting powers. Postal votes are allowed. Proxy votes are not allowed. Voting shall be by secret ballot. The Chairman of the meeting can with the consent of at least two-thirds of the members present ballot by show of hands.
The annual subscription shall be payable to the Hon Secretary on 1st January each year at a rate deemed necessary by the Committee, voted on by the members at the Annual General Meeting and notified to the Kennel Club. For new members joining between the dates of 1st October and 30th November the subscription shall be two‑thirds of the rate and between 1st December and the end of the year one‑third of the rate.
Members failing to pay their subscription by 1st March shall automatically cease to be members of the Club without further notification. Such lapsed members shall, however, be eligible to reapply for membership and may be readmitted to the Club at the discretion of the Hon Secretary and/or Committee and upon payment of the annual subscription.
8 EXPULSION OF MEMBERS
Any member who shall be disqualified under Kennel Club Rule A11j.(5) and/or Kennel Club Rule A11J. (9) shall ipso facto cease to be a Member of the Club.
If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interest of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that (s)he may attend and offer an explanation. If at the Meeting a resolution to expel is passed by a two‑thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and (s)he shall thereupon cease for all purposes to be a member of the Club except that (s)he may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
9 CLUB PROPERTY
The property of the Club shall be vested in the Committee. All assets shall be revalued every five years and two property books shall be kept of all the belongings of the Club; one to held by the Hon Secretary and the other to be held by the Cup Steward.
In the event of a proposed dissolution of the Club a Special General Meeting shall be called prior to such dissolution taking effect for the purpose of deciding on the disposal of the Club’s assets. The outcome of such meeting shall be notified to the Kennel Club.
10 CLUB ACCOUNTS
A banking account shall be held in the name of the Club at a bank and branch agreed by the Committee as being appropriate, into which all revenue of the Club shall be paid and from which withdrawal shall only be made on the signatures of the Hon Treasurer, and one other Officer of the Club out of the Chair and Hon Secretary. The accounts shall be kept by the Hon Treasurer and certified for presentation at the Annual General Meeting. Such accounts may be registered for electronic banking with withdrawals to be authorised by any two of the aforementioned officers.
NOTE. Certification of accounts will be carried out by one qualified accountant or two individuals with accountancy experience. Those undertaking the certification must be independent from those who prepared the accounts.
11 FINANCIAL YEAR/ANNUAL GENERAL MEETING
The financial year of the Club shall be from 1st December to 30 November inclusive. The Annual General Meeting shall be held in the first three months of the calendar year.
12 ANNUAL GENERAL MEETINGS
The purposes of the Annual General Meeting shall be: to receive the Report of the Committee and Financial Accounts; to declare the elected Committee; to discuss any motion duly placed on the Agenda of which prior notice has been given to the Hon Secretary. No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those, which in the opinion of the Chair of the meeting are urgent.
The notification procedure for a General Meeting shall be: Not less than forty-two days notice shall be given to the members in writing at their last known address. Items for inclusion on the Agenda for General Meetings shall be received by the Hon Secretary not less than twenty-eight days prior to the date of the General Meeting. The Agenda and any supporting papers shall be sent to members fourteen days prior to the date of the General Meeting.
A SPECIAL GENERAL MEETING shall be summoned by the Hon Secretary if fifteen members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. The Special General Meeting shall be held at the next Show organised by the Club following the requisition being received by the Hon Secretary.
The Committee of the Club is also empowered to call a Special General Meeting. No business other than that detailed on the Agenda can be discussed at a Special General Meeting. A two-thirds majority must carry any resolution at such a meeting. The period of notice shall be the same as for any other General Meeting.
13 AMENDMENTS TO RULES
The Rules of the Club may not be altered except at General Meeting, the notice for which contains specific proposals to amend the rules. Any proposed alteration to the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
14 ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, Maintenance of Title fee will be forwarded to the Kennel Club by the Hon Secretary for continuance of registration and that by 31st July each year, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities shall be forwarded to the Kennel Club.
The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club, which may occur during the course of the year.
A copy of the annual statement of accounts for the last financial year which must be certified in accordance with the rules of the society must be sent to all members of the Society or provision may be made in the rules of the society for a copy of the annual statement of accounts to be made available on request to members 14 days prior to the AGM either by e-mail or upon production of a stamped addressed envelope. Additionally the annual statement of accounts will be available for inspection by members at the Annual General Meeting and at times to be stipulated in the rules.
15 KENNEL CLUB FINAL COURT OF APPEAL
The Kennel Club is the final authority for interpreting the Rules and Regulations of the Society in all cases relative to Canine or Society matters. The Club shall not join any Federation of Societies or Clubs. No person whilst an undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.
16 JUDGES LIST
The Club shall produce a list of judges each year, which shall be submitted to the Kennel Club as part of the Club’s Annual Returns. The purpose of this list is to indicate to interested parties those persons the Club would support at differing judging levels. Membership of the Club is not a prerequisite for inclusion in the lists which are divided into five parts, namely A1, A2, A3, B and C and at the end of which is indicated the expire date for such a list. On expiry a new list must be compiled.